Rules and regulations are subject to change. Please contact your Realtor® or Ocean Vistas Management for the most up-to-date rules information.
OCEAN VISTAS CONDOMINIUM ASSOCIATION, INC.
RULES AND REGULATIONS
DEFINITIONS
“Owner” is the record owner, whether one or more persons or entities, of the fee simple
title to any Condominium Parcel.
“Unit” means a condominium unit in the Condominium.
“Tenant” shall include both “Lessees” (renting a unit for 30 days or more) and “Renters”
(renting a unit for less than 30 days.)
“Invitees” shall include family members of the owner, guests, vendors, and any others to
whom the owner has granted permission to be on the premises.
“Trespassers” is defined as a person entering Ocean Vistas and all its related property
without permission.
GENERAL
1. Responsibility for repair of damage caused to common areas, common elements
and limited common elements, including but not limited to elevators, walls, landscaping,
appurtenances, properties or equipment will be that of the owner of the unit whose
tenant invitee, employee, or agent, caused such damage. The owner will be responsible
for all repair/replacement costs.
2. Individuals who violate Association Rules and Regulations may be asked to identify
themselves and the condominium unit in which they reside. Anyone refusing to identify
him/herself and his/her unit number, upon request by an Association Member,
Management, Security Officer or a Board Member, will be treated as a trespasser and the
proper authorities will be called. Association personnel are to be courteous at all times,
and identify themselves.
3. No lease of a unit shall be for a period of less than one (1) week. Ocean Vistas is a
private residential condominium and this rental policy is strictly enforced.
4. Noise, which disturbs others, shall not be permitted if avoidable. The volume on
television, radio, stereo or other musical and sound devices shall be maintained at a
moderate level at all times, especially during the hours from 10:00 p.m. to 8:00 a.m. daily.
5. Toys and vehicles, such as tricycles, bicycles, skates, skateboards, scooters and the
like which are ridden or propelled shall not be utilized in any of the common elements
and common areas of the buildings or grounds other than those areas which may be
specifically designated for their use. The operation of such equipment in the garage area
is prohibited at all times. However, bicycles may be ridden on driveways between drivethru garage doors and Atlantic Avenue, for the purpose of egress and ingress.
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6. Bicycles taken to and from the condominium must enter and exit through the
garages only. Bicycles must be stored in the areas so designated in the garages. Bicycles
are not permitted to be stored in walkways. The Association takes no responsibility for
bicycle storage.
7. Children under the age of fourteen (14) shall not be permitted to loiter or play in
the stairways, common area walkways, lobbies, Clubroom, Fitness Center, bathrooms,
saunas, elevators or garage area.
8. The American flag and seasonal decorations between Thanksgiving and January 6th
are permitted on balconies. No signs, signals, advertisements, or illumination shall be
inscribed or exposed on or at any window, or other part of the building including the
common walkways or any common area, unless approved in writing by the Association as
per Daytona Beach Shores’ Regulations.
9. No outside shades, awnings, hurricane shutters, or window guards shall be used,
except those put up or approved by the Association.
10. Tobacco use in the elevators is specifically forbidden and punishable by State law.
Elevators should be kept clean and free of sand and debris.
11. No smoking or vaping of any kind, including but not limited to use of tobacco,
marijuana or e-cigarettes is permitted in any portion of the interior common elements,
including the clubroom, although nothing herein prohibits their use inside condominium
units and on private balconies. Refer to Tobacco/Smoking Policy on page 12 for
additional details and restrictions.
12. No owner, tenant or invitee shall interfere in any manner with any portion of the
lighting, heating, air conditioning, security system or other apparatus used for the
common areas and common elements.
13. Owners’ names and signs are not permitted. The Association will specify and
procure identification signs for use on the mailbox, directory and intercom panel.
14. Rugs, towels, blankets, and other articles shall not be beaten or shaken in stairways,
hallways, walkways, lanais, or on balconies. Dust and litter shall not be swept from a
condominium into any passageway or from any balcony.
15. Common areas, common elements and limited common elements shall not be used
for the storage of furniture or other personal property. Hazardous or flammable materials
may not be stored anywhere on the property.
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16. Proper attire must be worn at all times (e.g. shoes, shirts, cover-ups). Beach and
swimming attire may be worn only with appropriate cover-up in the elevators and
lobbies, and other common areas. Nudity and indecent exposure will not be tolerated in
any public or common area, including any area exposed to public view.
17. Grocery carts and luggage racks are available for the convenience of all. Promptly
return them to the proper area in the garage levels. Carts and racks are not to be used in,
or stored in the lobby at any time. Carts and racks are not to be used for any purpose
other than temporary transport from vehicle to unit and back. Carts shall never be taken
out of the building to pool or beach.
18. The pest control service, which makes quarterly visits, must be permitted entrance
into each condominium by owners or occupants to insure adequate control of bugs and
insects. The Association, having the obligation to protect the common elements, will
enter any units, where no owner is available to allow access, by using the provided
owner’s key.
19. Dry off before entering building, as tile floors can be hazardous when wet!
Footwear and shirts/cover-ups must be worn to and from the pool area at all times. Bare
feet are strictly prohibited on common walkways and in the elevators, lobby areas,
garage, and in the Clubroom and Fitness Center.
20. Owners must make arrangements directly with work crews or decorators (or the
Association Concierge, if available) for entrance to their unit although Ocean Vistas staff
will not be responsible for assisting or remaining with work crews or decorators beyond
providing access.
21. Rinse sand off after returning from beach to pool area using provided outside
shower and hose. Do not use pool to rinse off any boogie boards or other beach items.
22. Only authorized personnel may adjust TEMPERATURE controls on pool, the spa, or
common areas.
23. Keep your units secure; however, the Association must have reasonable access for
repairs and immediate access for emergencies. In addition, the provisions of Security Rule
2, which shall govern access to units.
24. Owners who are absent for more than a few days should turn off the unit’s main
water valve and unplug small appliances. If gone more than one (1) month, make
arrangements to have toilets flushed and water run through sink and tub/shower drains
(prevents gas build-up). Also set temperature at 78 degrees to maintain proper humidity
levels.
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25. The maintenance staff works for the Association; please do not ask for personal
work to be done in your unit during normal working hours, except in an emergency.
26. With regard to written inquiries filed pursuant to Section 718.112(2)(a2), Florida
Statutes, the Association will only respond to one (1) written inquiry per unit in any given
30-day period. If more than one (1) written inquiry is submitted by an owner during a 30-
day period, the additional inquiry or inquiries will be responded to in the subsequent 30-
day period, or periods as applicable. In order for a written inquiry to be considered, it
must conform to all the requirements of Section 718.112(2) (a2), Florida Statutes, it must
be dated, and it must identify the author or authors of the written inquiry and their unit
number or numbers. The aforementioned does not include the reviewing of normally
generated OCEAN VISTAS documents.
27. Moving or deliveries are only permitted Monday through Friday between the hours
of 8:00 a.m. to 3:30 p.m. excluding weekends and holidays. Moving may be extended to
include Saturdays with Manager/Association approval. Deliveries must be scheduled with
Management. Under no circumstances will any moving of large items or furniture
deliveries be permitted through the main lobby. Each owner and such owner’s tenants
and invitees will be held jointly and severally liable for any damage to Condominium
Property caused at any time, specifically including during the course of moving in or out,
and during delivery operation(s). Reasonable care should be taken to avoid damage to the
common areas at all times, especially to doors, floors, walls and elevators.
28. Fireworks and laser pointers are strictly prohibited on Ocean Vistas property.
BALCONIES AND WINDOWS
1. It is prohibited to throw cigarettes, cigars, or any other object from the balconies or
windows. Throwing any item is considered dangerous and will result in eviction of tenants
and invitees, and will result in fines for owners.
2. It is prohibited to use walkways, windows, balconies, outdoor furniture and other
common elements of the building to hang or dry garments, towels, bathing suits, rugs and
other small items.
3. The use of charcoal or propane gas grills is illegal and prohibited on balconies, in
units or on any Association property. This will be enforced in accordance with State and
local fire ordinances.
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4. Walkway and Balconies shall not be used for storage. Elevator vestibules serving
two units are fire exit lanes. No floats, coolers, furniture, beach chairs, etc., shall be left in
these areas at any time.
5. Feeding birds from the balcony, pool or any Association property is strictly
prohibited.
6. Hose cleaning of balconies is prohibited except during a rainstorm. Additional
monthly date may be set by Association Manager to permit hosing by stack, working with
owners.
SECURITY
1. Lobby doors, garage doors and service entrance doors, and pool gates shall not be
opened for unknown or unidentified persons. Do not allow such persons to follow you
into the building, the garage, or from the beach access. Lobby doors, pool deck doors,
garage doors, and service entrance doors and pool gates shall not be placed ajar. All
doors must be secured (closed and locked) after entering or leaving. Advise strangers to
call those they wish to visit on the security phone.
2. Unit access shall occur and be governed by the following rules:
A. Each owner and unit occupant shall be obligated to provide a key to all
locks on the doors of the unit to the Association. Whenever a lock is changed or
added, the owner or unit occupant must supply a new key, if different, to be kept
in the Association’s key vault.
B. EMERGENCIES
1. When there is reasonable cause to believe that an emergency exists
which endangers or has the apparent imminent potential to endanger the
health, safety or welfare of any occupant or to cause material or
substantial damage to the condominium property, entry into a unit may be
made by a person or agent at the direction of the Association or its
managing agent, without prior notice or accompaniment and with
instructions to take all necessary and appropriate actions to protect the
persons or property involved.
The Board, in conjunction with building management and staff, has the
ultimate responsibility to protect the property for all owners. In the event
of owner/occupant non-compliance with requests to clear balconies due to
a significant weather advisory, the Board/building management/staff will
enter the unit to facilitate the removal/relocation (into the unit) of
furniture, fans, etc from the balcony. The labor cost for such removal shall
be communicated in advance to the owner, and subsequently billed to and
borne by the owner.
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2. As soon as practical after the emergency arises, the Association shall
notify the civil authorities, the owner, the occupants of the unit(s) and the
owners and occupants of adjoining units, of the emergency and the
Association’s actions. The Association shall take appropriate action,
including the hiring of qualified workmen to abate or mitigate the
emergency conditions, to secure and protect the condominium property,
including without limitation the unit which has been entered and the
property therein. When the emergency has passed, the Association shall
cause the log hereinafter discussed to be completed.
3. No personal property within a unit may be removed, disposed of or
destroyed by the Association without the prior consent of the occupant of
the unit and the owner, if different, unless the condition of the property is
a cause or potential imminent threat to cause material or substantial harm
or damage.
4. These rules are intended to supplement and not to limit, and should be
read in a manner consistent with the Association’s emergency powers, as
contained in Section 718.1265, Fla. Stat. or its successor, as they may be
amended from time to time.
C. NON-EMERGENCIES:
Except as provided above or by law in the case of emergencies, whenever in the
course of performing its lawful duties, it shall be necessary or desirable for the
Association to enter a private residential unit for any purpose, no entry shall occur
without satisfaction of each of the following conditions:
1. The giving of prior notice to the unit occupant and the owner, if
different. Notice shall be given by the best means available and shall be
given to the location designated by the occupant or owner for such
notices. The Association shall establish and maintain a list of emergency
contact information for each owner and unit occupant, which it shall
continuously update. At least once annually, the Association shall remind
owners to update their contact information, which shall include a request
to designate a local alternate emergency contact person. In the absence of
a response from an owner or unit occupant, the notice to the owner shall
be at the location designated by the owner for receiving official meeting
notices, and the notice to the unit occupant, if different, shall be at the
unit. The notice shall also be sent via email to any email address known to
the Association for the owner and unit occupant. If no e-mail address is
known to the Association, then notice shall be posted on the unit door.
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2. The Association shall not give less than 24 hours prior notice before
entry. The notice shall state the purpose(s) for which unit entry shall be
made, the identify, whether by name or title, of not less than two (2)
persons who will make the entry, the expected time of entry and the
anticipated duration of the entry. In the absence of a third party vendor,
the entry shall be made by not less than two duly authorized
representatives of the Association.
3. In instances where a third party contractor or vendor is performing
services on behalf of the Association inside a private residential unit, the
vendor or contractor shall be accompanied by at least one employee,
managing agent employee, officer, director or committee member
appointed by the Board or its managing agent. The Association
representative shall be present throughout the entire period of entry into
each unit for the purpose of safeguarding the personal property and
ensuring that the premises are secured when entry is concluded.
D. In the event an owner or unit occupant declines to permit the Association to
exercise its lawful right of entry or otherwise obstructs entry, after additional
notice, which may be telephonic, in addition to those persons specified above, the
Association shall engage a locksmith and an off-duty police officer to attend,
facilitate and witness the entry. The cost of removing and replacing the lock(s) and
of the officer’s attendance shall be the joint and several responsibility of the
owner and occupant, payment of which shall be a condition precedent to
obtaining a key for the replacement lock.
E. The Association also shall maintain a log of all unit entries, listing the
information required by this rule to be provided by the Association to the owner
and unit occupant (a copy of each notice shall suffice) along with proof of notice
for each entry. The log shall show, at minimum, (i) The efforts made to attempt to
contact the owner and/or unit occupant for access, and (ii) the owner’s or unit
occupant’s response, if any, and (iii) the reason for the entry, and (iv) the names
and authority of persons entering unit, and (v) the date and time of entrance and
exit to and from the unit, and (vi) a description of all corrective actions taken while
in the unit.
TENANTS (LESSEES and RENTERS)
Lessees are defined as Tenants occupying a unit for 30 days or more. Renters are defined
as Tenants occupying a unit for less than 30 days.
1. Owners or Rental Agencies must present a copy of the rental or lease agreement to
Management prior to each occupancy. Such agreement should contain contact
information, unit(s) being leased or rented, and arrival and departure dates.
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2. Minimum rental terms shall be for a) one (1) week period; b) maximum of eight (8)
persons in a two (2) bedroom unit, ten (10) persons in a three (3) bedroom unit, and 12
persons in a four (4) bedroom (media room) unit. In no event shall these foregoing limits
be interpreted to permit occupancy by more than a single family. (Article 11.1 of the
Declaration of Condominium limits use of a unit to a single family.)
3. Tenants and Invitees (excluding Vendors performing a short-term service for the
Association or Owners) will be provided parking passes, in accordance with the
established guidelines, to display on the vehicle. Required Registration Forms must be
submitted to the Concierge before the published deadline, or in the case of guests of
owners, upon approval of the parking request made by the host. Vehicles without a
proper vehicle pass may be towed. Reasonable, occasional requests for additional parking
passes may be made by any owner by providing vehicle information to management and
may be granted on a space-available basis during non-peak periods. Nothing in this policy
implies that owners may request extra parking passes for their invitees or tenants more
than ten times per year. These passes are not transferable.
4. Owners are responsible for the actions, behavior, and any damage caused by their
invitees, their tenants, or the invitees of same, to any portion of the Condominium
Property. It is the responsibility of each owner to make sure that their tenants, and
invitees are aware of ALL the Rules and Regulations, as well as the provisions of Article XI
of the Declaration of Condominium. The Association requires that a complete copy of the
Rules and Regulations and said Article XI be available in each leased/rented unit, and that
each tenant acknowledge receipt of same in writing. If the owner has not provided a
signed copy of receipt executed by the tenant at the time of check-in, the tenant will be
required to sign a receipt indicating that they have read and understand the Rules and
Regulations and Article XI of the Declaration of Condominium. This receipt will remain on
file with the Association during the lease/rental period. Parking passes will not be issued
without an executed receipt on file.
TRASH AND GARBAGE
1. All REFUSE going into the trash chute MUST BE BAGGED in plastic and TIED
SECURELY. Trash chutes are located in the Rubbish Room–one is located on each floor.
2. Any trash bags too large for the chutes shall be taken to dumpsters located in the
Ground Level Parking Garage near garage doors.
3. The following items SHALL NOT be placed in the trash chute but placed and neatly
stacked by the Ground Level Parking Garage Dumpster: large cartons (must be broken
down); wooden boxes or crates; bulky packing material; paint or hazardous material;
plants or wood.
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PETS
Pet Restrictions
A maximum of two (2) domesticated dogs, cats, or birds (or any combination thereof)
may be maintained in a unit provided that:
a) such pets are permitted to be so kept by applicable laws and regulations,
b) such pets are not left unattended on balconies or in common areas
c) such pets not a nuisance to residents of other units or neighboring buildings,
d) such pets are not Pit Bulls, Rottweilers, German Shepherds, Dobermans or
other breeds considered to be dangerous
e) such pet does not exhibit any aggressive behavior
f) the animal has not been involved in any prior incidents of biting or harming an
individual at any time or location
g) the animals may not weigh more than eighty (80) pounds of combined total
weight, and
h) no pets shall be maintained in any limited common element storage spaces.
Any issues concerning the above shall be decided solely by decision of the Board of
Directors, provided neither the Board nor the Association shall be liable for any personal
injury, death or property damage resulting from a violation of the foregoing, and any
occupant or owner of a unit committing such a violation shall jointly fully indemnify and
hold harmless the Board of Directors, any other owner damaged and the Association for
any such claim or liability including attorneys.
1. Pets may include dogs, cats, fish aquariums, and birds. They are limited to their
interior confines of the unit unless accompanied by owner. Pets shall be leashed or
carried when in the common areas. Absolutely no rodents, snakes, insects, or potentially
invasive animals are permitted.
2. The board, on a case-by-case basis, will make exceptions for owners with medical or
physical problems.
3. Any pet leaving a condominium shall be adequately contained or leashed while in
the common areas. Pets are not permitted in the Clubroom or the Fitness Room.
4. Pet owners are required by law to clean up after their pets. There are no exceptions
and violators may be subject to fines.
5. No pet is allowed in the pool, in the spa or on the beach per state and county law.
No pet is allowed on the pool and spa decks unless required by law to be permitted.
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6. No pets shall be bred or maintained for commercial use.
7. Pets must have required immunization, flea control, and vaccination shots as
recommended by the American Veterinary Association. Such documentation shall be
provided to the Association upon registration as a guest or as requested of owners.
Guests bringing pets to Ocean Vistas shall provide shot records at the time of registration
for their visit and not upon arrival.
8. Any pet which creates a nuisance to residents must be removed immediately.
Barking dogs will not be tolerated.
9. If a pet causes injury or damage, it is the sole responsibility of the owner to provide
reimbursement. The Association is not liable.
10. Invitees and tenants using an owner’s unit are subject to the same rules as the
owner. An owner who rents his or her unit can restrict tenants from bringing pets to the
unit while renting, and owners are encouraged to do so. At no time will more than two
pets be allowed in a unit.
POOL AND HOT TUB/SPA
The pool area is for the exclusive use of Ocean Vistas owners, their invitees, and tenants.
The pool is not for the continued use by non-occupant’s friends nor invitees unless such
persons are accompanied by the owner, residing in the owner’s unit, or pre-registered
with Association Management. For purposes of the above, “accompanied by owner” shall
mean the owner is present either at the pool or in the owner’s unit. Any exception to this
policy must be approved in advance by the Board of Directors.
1. Rules for use of the pool and the pool area and spa are posted and will be enforced
by the Association Management, or by the owners.
2. Pool hours shall be determined by the Board of Directors and shall be posted at the
pool.
3. No lifeguard is on duty. Use the pool at your own risk.
4. Owners are responsible for the conduct and safety of their children and invitees at
all times while using the pool or hot tub.
5. Adults who are incontinent and children who are not toilet-trained must wear
ecology type garments/protective pants. Children who are not toilet trained may not be
in the spa.
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6. Children under 12 years old are not permitted without adult supervision in the pool
or hot tub/spa. The spa is not a children’s pool.
7. Admittance to the swimming pools/hot tubs shall be refused to all persons with
medical conditions that might cause a concern to other people such as infections,
inflamed eyes, open sores or wearing bandages unless such bandages are
environmentally-contained.
8. Remove sand, tar, or oil before entering the pool and/or building. Rinse sand off
after returning from beach to pool area using provided outside shower and hose. Do not
use pool to rinse off any boogie boards or other beach items.
9. All must shower before entering the pool or spa. Shampooing is not permitted in
pool area.
10. Dry off before entering building, as tile floors can be hazardous when wet!
Footwear and shirts/cover-ups must be worn to and from the pool area at all times. Bare
feet are strictly prohibited on common walkways and in the elevators, lobby areas,
garage, and in the Clubroom and Fitness Center.
11. No glass containers are allowed on the pool and spa decks, in the pool or in the hot
tub/spa and no food is allowed within four feet of the water’s edge, per Florida law.
12. No jumping or diving. No running, rough play or throwing of any objects (i.e.
Frisbees, balls, etc.) Water balloon slingshots and water balloon throwing is prohibited
and will result in eviction and/or fines for owners. No water pistols, guns or similar items
are allowed in the common areas or on community property.
13. Soft floats, boogie boards or any object that becomes a nuisance to others are not
allowed in the pool. Fun noodles and life vests are permitted. Remote-controlled toys are
not allowed if it becomes a nuisance to others.
14. No pet is allowed in the pool, in the spa or on the beach per state and county law.
No pet is allowed on the pool and spa decks unless required by law to be permitted.
15. Only bathing suits are to be worn in the pool and spa unless more restrictive and
less revealing clothing is required by religious belief, provided that such clothing may not
create a hazard to any person or equipment.
16. Only battery-operated radios/music players are permitted in the pool area. The
volume should be maintained at a level so as to not disturb others.
17. Furniture shall not be removed from pool area.
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18. Cover chairs and lounges with towels or cloth when sunbathing with tanning oils or
sunscreens as a courtesy to others.
19. Pool furniture cannot be reserved by placing towels or other objects on it, except
when you are in the pool. Do not place towels on the furniture when going to the beach.
20. All pool gates must be locked at all times. Lock gates after each opening. Owners
must make keys available to their invitees and tenants.
21. No one, at any time, may climb or jump over a fence on community grounds.
22. Only AUTHORIZED Association personnel can adjust pool or hot tub thermostats
and controls. Owners, tenants, and invitees are specifically prohibited from tampering
with controls at the pool (other than the timer of the hot tub).
23. Do not walk in the landscaped areas.
24. Proper attire must be worn at all times (e.g. shoes, shirts, cover-ups). Beach and
swimming attire may be worn only with appropriate cover-up in the elevators and
lobbies, and other common areas. Nudity and indecent exposure will not be tolerated in
any public or common area, including any area exposed to public view.
SMOKING/TOBACCO POLICY
1. For the purposes of this regulation, smoking/tobacco is defined as holding or using
lighted tobacco products of any kind including without limitation, cigarettes, cigars, pipes,
vaping and/or e-cigarettes, and the use of smokeless tobacco.
2. Smoking is prohibited in all interior common areas as per the Florida Clean Indoor
Act effective 10/1/92.
3. Please remove cigarette butts from any Association property or place in a proper
receptacle.
4. Owners are encouraged to prohibit smoking within their rental/leased units.
5. While the state of Florida allows the use of marijuana for medical purposes, the use
of marijuana is prohibited in all common areas including but not limited to the Clubroom,
garages, pool deck, spa and second floor sun deck.
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CLUBROOM
1. Each owner is responsible for any damage done to the Club areas by invitees,
tenants, pets, employees, agents or commercial companies that are here for owner
purpose. The owner will be responsible for all repair/replacement costs and clean-up
costs.
2. Proper attire is required. This includes shirts and shoes. Swimwear, bare feet and
beach towels are not allowed. Positively no pets permitted at any time.
3. Children under 14 must be chaperoned by an adult (18 years of age or older) – no
exceptions.
4. The Clubroom is normally only available between 9:00 a.m. and 11:00 p.m. with
clean-up (if necessary) to be completed by midnight.
5. Users of the Clubroom must remove all food and drink containers and other trash,
replace furniture to its original position and turn off the lights upon departure.
6. If kitchen is used it must be cleaned and all appliances turned off upon departure.
7. Pool table equipment is to be handled with care and replaced in wall rack.
8. Music should be played at a reasonably moderate level in consideration of others.
9. Decorations should be limited to those that do not require tape or push pins to
attach to walls, ceiling or painted surfaces.
10. All Clubroom activities and parties are to conclude by 11:00 p.m., except for New
Year’s Eve (1:00 a.m.).
11. Private functions are allowed. Currently, commercial functions are allowed but the
Association reserves the right to terminate commercial use in the future. See Clubroom
Reservation Policy for reservation of Clubroom.
12. Only invited guests will be permitted entrance to Clubroom when a private function
is sanctioned by Office Manager and an approved sign posted on door.
13. No smoking allowed. The reserving party is responsible for informing guests of our
smoking policies.
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CLUBROOM RESERVATION POLICY
1. Reservations for exclusive use of the Ocean Vistas’ Clubroom will be restricted to
persons owning, leasing, or renting a unit in Ocean Vistas, for their use with their
immediate families and guests. Residents of Ocean Vistas may seek INFORMATION
regarding Clubroom availability by contacting the Association; however, reservations may
only be made through written application, e-mail, or phone call to Association
Management.
2. A security deposit of $250.00 is required to reserve the requested date of
reservation. The security deposit will be refunded in full approximately two weeks
following the event, if no damage has occurred to the facilities and all conditions of use
are met and the room is returned to its original condition by the user. The maximum
number of persons allowed will be limited to the Fire Marshall’s occupancy rating of 95
people.
3. The Clubroom may be reserved a maximum of 90 days in advance. The Association,
if formally requested in writing, may grant special dispensation for weddings, bar
mitzvahs, and other events that require more than 90 days of pre-planning. When the
Clubroom is reserved for weddings or wedding receptions, the bride or groom must be an
immediate member of the resident’s family (i.e., father, mother, sister, brother, son or
daughter).
4. The Association will not be held responsible for any supplies, equipment, food,
beverage, furniture, etc., provided for the event before, during, or after the event. All
such items must be delivered only on the day of the event and must be removed
immediately after the event unless otherwise arranged with the property manager. Any
subcontractor used for an event must be bonded and licensed and insured.
5. Only one application per day for the Clubroom will be accepted. Owners may only
reserve the Clubroom on New Year’s Day, New Year’s Eve, Easter Sunday, Memorial Day,
July 4th, Labor Day, Halloween, Thanksgiving, Christmas Eve, or Christmas Day if the
Association will not be using it. Applications are accepted on a first-come, first-pay basis.
6. Failure to follow Clubroom policies, proper cleaning or causing excessive damage
may result in the suspension of reservation privileges.
7. A copy of this POLICY is provided for each person reserving the Clubroom.
8. Events in the Club Room or on the sundeck may not spill over into the hallway, the
top of the staircase or Business Center without the advance permission of the
Association. Events with live music must be pre-approved by the Association at the time
the reservation is made.
Revised September 8, 2020 Page 15 of 21
9. Events hosting more than 35 guests who are non-owners such as, but not limited to,
weddings, showers, etc. require the presence of a security officer. The cost of the security
officer shall be paid in advance at the time of the reservation at the exact cost incurred by
the Association through our security contractor. While the security officer is paid for by
the event’s host, the security officer will work for, be supervised by and be totally under
the control of the Association and will represent the interests of the Association. The
Association will arrange for the security officer through our contractor. The security
officer will be required a minimum of one hour prior to the start of the event and will
remain until all non-owners have departed.
FITNESS CENTER (EXERCISE ROOM)
1. Each owner is responsible for any damage done to the Fitness Center by invitees,
tenants, employees, agents or commercial companies that are here for owner purpose.
The owner will be responsible for all repair/replacement costs.
2. Proper exercise clothing is to be worn. Exercise equipment cannot be used with
bathing suits–no exceptions. Shoes must be worn.
3. Towels are to be placed on equipment.
4. An adult (18 years or older) must accompany children under 14.
5. Use of exercise equipment is at your own risk.
6. No radios or other audio devices (except that which has been provided in the
facility) are permitted. Personal headsets are acceptable.
7. Wipe down equipment seats and backrests when finished as a courtesy to others.
8. Report damaged or inoperable equipment immediately to the Association
Management.
9. The sauna is to be used only by adults 18 years or older. The sauna is a dry sauna.
Users shall not pour liquids on the electric heating coils to make steam as this can create
a serious hazard and will damage the equipment.
10. No food or beverage is allowed except bottled water.
11. The Fitness Center is open for use from 5 a.m. to 10 p.m
Revised September 8, 2020 Page 16 of 21
GARAGE AND PARKING
Ocean Vistas garages comprise an officially authorized
TOW AWAY ZONE. The following rules are strictly enforced and
MUST be adhered to at all times
VEHICLES NOT PROPERLY REGISTERED WILL BE TOWED (OR IMMOBILIZED) AT THE
VEHICLE OWNER’S EXPENSE EVEN IF THE VEHICLE IS THAT OF AN OWNER, INVITEE, OR
TENANT.
1. OCEAN VISTAS owners, their tenants and invitees may park inside a garage but must
park ONLY in their assigned space or any available unmarked space, if parking more than
one vehicle (assigned space is primary). Owners may make their space available to other
Association-registered vehicles with written notification from owner. Long-term parking
at Ocean Vistas front entrance is prohibited between the hours of 6 p.m. and 9 a.m.
2. Any vehicle so wide that it requires more than one parking space or one so long that
it must encroach upon another parking space or upon the driving corridors is not allowed
to park in the garage.
3. Vehicles must be parked in between designated parking space lines and must be
pulled fully into the space either contacting or just short of the tire stop. Vehicles may not
extend more than twelve inches from the end of the parking space line into the driving
corridor.
4. No commercial vehicles, boats or trailers of any kind shall be parked in any parking
space, or be permitted to enter a garage. The prohibition on parking shall not apply to the
temporary parking of trucks and commercial vehicles for pick-up and delivery or repairs.
5. Moving and delivery vans may park ONLY for the purpose of loading or unloading in
the areas designated by the Association and may not park adjacent to the garage
entrance doors on the north and south sides of the building due to the potential for
damage to these areas. All moving and delivery vans must register with the Association
through the concierge upon arrival and prior to entering the building. Association
Management shall coordinate all move ins.
6. Storage of any kind is prohibited in ANY parking space or anywhere inside the
garage, except in designated storage lockers or storage rooms. Bicycles may be parked
only in Association-provided racks or designated areas.
7. Car repairs, oil changes and refueling are strictly prohibited in garages or anywhere
else on Association property. However, hot starts ARE allowed. Car washing and cleaning
are permitted only in the designated areas.
Revised September 8, 2020 Page 17 of 21
8. Motorcycles which fit within parking spaces may be parked in garage parking spaces
but must follow the same registration and parking procedures as automobiles.
ADOPTED PARKING RULES AND REGULATIONS
1. Every vehicle will have a form of parking identification, updated annually for
owners. One for each owner reserved space(s) and one for first-come, first-serve
unmarked spots, upon request. There will be no storage of vehicles upon the Ocean
Vistas property.
2. Regardless of the unit reserved, a total of 2 vehicles per short-term rental
reservation are all that are permitted in the Ocean Vistas garages.
3. Any owner or long-term lessee (greater than six months) may request additional
parking identification for permanent, licensed driver(s) who reside in a unit, to be
updated annually. All such requests will be reviewed and approved by the Board.
4. Based upon number of unmarked parking spaces (68), there are no guarantees for
parking above and beyond the individual unit marked parking.
5. Guests attending private functions will be required to seek parking off property or
to arrange to temporarily use numbered parking spaces of owners not in residence after
obtaining permission to use these spaces through the concierge. When permission is
granted to use a numbered space in this way, the concierge will issue a parking pass for
the day. Parking must be arranged on a business day during business hours and cannot
occur on a weekend when the concierge is not on duty. Owners may also use their
temporary parking passes.
6. Motorcycles may be parked within unit designated parking. However, at no time
may a motorcycle take up solely an unmarked parking space. There are areas designated
within both garages for motorcycle parking.
7. Bicycle racks are provided for use in both garages.
8. As stated in Ocean Vistas Condominium Documents: Mobile homes, motor homes,
truck campers, oversized vehicles (beyond 2 spaces located in upper garage on first-come,
first served basis), trailers of any kind, and boats are prohibited and shall not be kept,
placed, stored, parked, maintained or operated upon any portion of the property. ― Art.
XI, Sec. 11.9
9. Vehicles shall park between lines designating parking spaces.
Revised September 8, 2020 Page 18 of 21
10. All vehicles must display a parking identification (decal or hanging card) at all times
when in the garage. Vehicles not displaying a parking identification may be towed at any
time. This rule applies to owners, tenants and invitees equally. Every tenant must
complete a registration form and submit it to the Association no later than 12:00 noon on
the business day prior to their check in (12:00 noon on Friday prior to a Saturday checkin). This registration form will serve as their application for parking permit(s). The
Registration Form will be made available for download on the Association’s website and
can be completed digitally and emailed back, can be printed and mailed back, can be
faxed back to the concierge, or can be completed and submitted to the landlord or his or
her agent and hand delivered to the concierge before 12:00 noon on the last business day
prior to check in. Upon completion of a properly-filled-out registration form by the
tenant, owner, or rental agent, the concierge will make the parking permit (identification)
available in the owner’s box. The landlord or rental agent may pick up the parking
identification(s) for their tenants and give them to their tenant upon arrival and at the
time they admit them to the garage. The Building Manager may prepare an operating
procedure document that establishes, whenever practical, a procedure for dealing with
late arriving tenants, tenants with rental cars, and similar situations. Tenants who fail to
submit a properly completed Registration Form before the deadline indicated above will
not be permitted to park in the garage until they complete the application and submit it
to the concierge the next business day.
Ocean Vistas will maintain a supply of unique color coded “Temporary Parking Passes” to
be used only in the event a tenant is unable to submit the Registration Form by the above
deadline. When the owner is willing to assist the tenant in preparing a complete and
acceptable Registration Form at check-in and delivering it immediately to the concierge
desk for the tenant, then the owner may also use his two temporary parking passes to
accommodate the tenant. Ocean Vistas will provide two “Temporary Parking Passes” to
each owner to be stored in the owner’s box provided for this purpose. Upon completion
of the acceptable Registration Form the owner may issue two passes to the tenant. It is
the responsibility of the owner to mark the Temporary Parking Passes issued with the unit
number and “Valid Through” dates clearly visible. Upon delivery of the temporary passes
to the concierge by noon on the next business day, the passes may be exchanged for
regular parking passes. Upon receipt of the used temporary passes from the tenant, the
concierge will issue two new passes to the owner by placing them in their owner’s box.
In the event the tenant using temporary parking passes is unable to exchange the
temporary passes for regular passes by noon of the next business day because of some
day excursion that makes them unable to do so, the owner may attach a note to the
Registration Form explaining this so that the tenant is not towed. Temporary passes may
not be extended beyond one day.
11. Owners, or their Invitees who stand in their stead, must use their assigned space
BEFORE using an unmarked parking space.
Revised September 8, 2020 Page 19 of 21
12. Any owner, upon finding a vehicle parked in or blocking his or her numbered
parking space may immediately and without any effort devoted to identifying the
violator, arrange to have that vehicle towed away and impounded, the cost of such
towing to be paid by the parking violator.
13. Except in an emergency, or in a situation that negatively impacts Ocean Vistas
operations or safety in a significant way, no towing will occur without approval of the
President of the Board or Building Manager and in his or her absence, a Board member.
Nothing herein prohibits an owner who finds his or her numbered space in use or
obstructed by others from towing without delay or permission from a Board member.
OCEAN VISTAS RULES VIOLATION PROCESS
The Association may levy fines in accordance with Florida Statutes Section 718.303(3) or
its successor and the Bylaws of the Association. The process for the levy of a fine shall be
pursuant to Florida law and the Florida Administrative Code, as amended from time to
time, and in accordance with the following Rules and Regulations.
1. The alleged violator (and Owner of the unit, if not the same) will be sent a demand
letter stating the nature of the violation, including reference to the specific provision(s) of
the governing documents of the Association that have allegedly been violated. The
demand letter will be sent by first class mail and separately by certified mail, return
receipt requested, postage prepaid. The demand letter shall include a warning that if the
violation(s) do(es) not cease and desist within the time period established pursuant to the
next paragraph, measured from the date of the demand letter, a fine may be imposed, in
addition to and not in lieu of other remedies available to the Association.
2. The alleged offender will be given a reasonable period to correct the violation. The
period may be adjusted depending on the nature of the violation. In the event of
complicated violations requiring a length of time to complete, two (2) time deadlines shall
be given. The first shall state a date by which a substantial commencement at compliance
must occur. The second shall be a reasonable date for completion, with continuous
efforts used to achieve compliance between the two dates. If the violation is in the nature
of a one-time incident, the demand shall advise the offender that repeating the offense
may result in a fine. In no event shall the time to cure be less than ten (10) days.
3. If the demand letter is ignored, or if compliance is not achieved as required by the
demand letter, the alleged violator (and owner of the unit, if not the same) shall be sent a
Notice of Fining Hearing, to be held simultaneously before the Board of Directors (the
Board) and the House Rules or a similar committee (the Committee), which Notice will
include the time, date and place of the hearing. The date of the hearing will not be less
than ten (10) days after the date of the Notice. The Notice shall be sent first class mail
and separately by certified mail, return receipt request, postage prepaid. The
simultaneous Board and Committee meetings shall also be duly noticed, as required by
Revised September 8, 2020 Page 20 of 21
law. The alleged violator (and owner of unit, if not the same) shall be entitled to
representation by counsel and may present any evidence which they deem to be
exculpatory or in mitigation of the alleged violation or the fine.
4. The Committee shall be composed of owners appointed by the Board of Directors,
and who are not current directors or officers nor spouses of current officers or directors.
Nor shall a Committee member be the alleged violator (nor the owner of the unit, if not
the same) nor the spouse of the alleged violator (nor the owner of the unit, if not the
same). The Committee shall be composed of an odd number of owners, having not less
than three (3) members. In order to maintain impartiality, the Board of Directors may
appoint a panel of Committee members, any three (3) of whom may sit as the Committee
on a violation, thereby permitting persons who may live near an alleged violator or who
may otherwise be affected by an alleged violation(s) to be excused from service on a
given violations.
5. The alleged offender shall be given a meaningful opportunity to be heard. The
hearing shall be conducted by the Board in the presence of the Committee and the
offender. Both the Board and the alleged violator (and owner of the unit, if not the same)
shall have the opportunity to cross-examine witnesses and present evidence. The Board
will render a decision as to the violation, the amount of the fine to be imposed, if any,
and the time for payment. The amount of the fine shall not exceed the maximum amount
allowed by law. If the Board sets a fine, the Committee then shall immediately proceed to
consider this decision. If the majority of the Committee does not agree that a fine should
be levied, or if it does not agree with the amount of the fine, then no fine may be levied.
The Committee shall have no right to approve a different fine or to otherwise modify the
terms set by the Board of Directors: its authority is limited to approving or disapproving
the fine as established by the Board.
6. Minutes of the meeting will be kept by the Board and shall become part of the
Association minutes of each body.
7. If the offender does not attend the hearing as scheduled, or does not timely request
a reasonable alternative scheduling in writing in advance of the date of the scheduled
fining hearing, the Board may consider such absence as some evidence concerning the
validity of the alleged violation(s).
8. Failure of the offending party to pay the levied fine may result in legal proceedings
to enforce payment, in which event the Association shall seek recovery of its reasonable
attorney’s fees and costs, in addition to the fine.
Revised September 8, 2020 Page 21 of 21
Information is deemed reliable, but not guaranteed.